EVICR.net Privacy Policy

The EVICR.net – European Vision Institute Clinical Research Network, EEIG (EVICR.net) respects your right to privacy and complies with its obligations under the General Data Protection Regulation (GDPR). The goal of this privacy policy is to help you understand how EVICR.net deals with any personal data you provide to us.

By contacting EVICR.net and also visiting EVICR.net website or EVICR.net Webinar Educational Programme you are accepting the terms of this privacy policy. Our website and Webinar Educational Programme may contain external links to other websites but EVICR.net is not responsible or liable for the privacy policies of any third-party website.

What types of information do we collect?

We collect technical information from you when you fill out a form, register for a Meeting or a Webinar. You will be asked to provide personal details (such as name, job title, email address, postal address and phone number) or/and certain payment information. Other technical information (such as IP address, which browser you used, among others) might be recorded while you are visiting our website and accessing webinars.  Please note that you can visit our website anonymously, but certain functions and pages may be unavailable or limited to you.

What do we use your information for?

The law requires that there be a legal basis for EVICR.net to process your personal data.  In general, this will be one, or a combination, of the following:

EVICR.net can also process your personal data in the rare event that it is necessary in order to protect your, or another person’s, vital interests or in the performance of a task being carried out by the EVICR.net in the public interest.

In practical terms, the information EVICR.net collects from you may be used in one or more of the following ways:

1) Membership records

 To keep up to date and accurate details of your Clinical Site membership. 

2) To keep you informed about EVICR.net events and activities

If your personal data has been provided for the EVICR.net Research Resources Directory you will be sent updates on an ongoing basis about EVICR.net activities, including details of future events and meetings, some of these communications may be industry sponsored.

At any time, you can unsubscribe from receiving future emails for that read below “Your rights under the GDPR”.

3) To register you for a Meeting

We will use your information to register you for your chosen Meeting and to provide you with updates and information relating to it.  This can be via specific Meeting e-mail updates (some of which may be industry sponsored) or via our website.  At any time, you can unsubscribe from receiving future emails for that read below “Your rights under the GDPR”.

4) Submitting an abstract and/or Synopsis

If you choose to submit an abstract and/or Synopsis we will use your information to keep you updated on its status including whether it has been accepted. For more information go to www.evicr.net website restrict area and read EVICR.net Investigator Initiated Research (IIR) Policies.

5) To process payments and confirm transactions

When paying a registration fee, we will use your personal data to complete your order and to follow up, where relevant or requested, by email, phone or post on any transactions and issue payment receipts.

6) To administer Webinar Educational Programme

We will process your personal data to control access to the Webinar Educational Programme and, where relevant, to keep an ongoing record of your attendance and results so as to issue a Certificate.

 7) Training Courses  

We will use your personal data to determine your eligibility for training courses, if approved, to register you for the training, exam (if applicable) and take payment.  We will also record your exam scores and results in order to issue a Certificate.

 8) To improve our Network and provide a personalized experience for you

We continually try to improve our Network based on the information and feedback we receive from you.   We want your visit to our website to be a useful one, making sure you are able to find the information that you are looking for and that is relevant to you.

How do we protect your information?

EVICR.net takes, and will continue to take, all reasonable steps (which includes relevant technical and organizational measures) to guarantee the safety of the data you provide to us and we will only use the data for the intended purpose.

When you interact with our website and Webinar Educational Programme, we use a variety of security measures to securely process and keep your personal information safe. We use a secure server so that all supplied sensitive information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into the database.

However, the nature of the internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet will be 100% secure.



Do we use cookies?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your web browser (if you allow) that lets them recognize your browser and capture and remember certain information.

We use cookies to help us remember and process activity during your visit and compile anonymous data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

EVICR.net website and Webinar Educational Programme uses session cookies for session control and Google Analytics to gather anonymous statistics about visitors to the site and which pages are visited.

If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Like most websites, if you turn your cookies off, some of our services may not function properly.

Do we disclose any information to outside parties?

We do not disclose your personal data to outside parties except as set out in this policy.

We rely on third-party service providers to perform a variety of services on our behalf, such as data research, website hosting, electronic message delivery, payment processing. Your information will only be shared with selected third-party service providers, contracted by EVICR.net, to the extent necessary for the purpose of providing our services to you and for the completion of contracts.

We also reserve the right to enforce our policies in order to protect our rights and the rights of other individuals in a manner that is safe and compliant with the law.

Non-personally identifiable information may be provided to other parties for marketing, advertising, or other uses.

Do we transfer data outside the EEA?

We do not disclose your personal data to outside parties except as set out in this policy.

Regarding our website and Webinar Educational Programme hosting facilities are situated in Europe.

Transfers of personal data to these suppliers are protected by appropriate safeguards, namely the EU-US Privacy Shield or by the use in contracts of standard data protection clauses adopted and approved by the European Commission.

Do we retain data indefinitely?

Our policy is to keep your personal information only for as long as is required by us to administer the EVICR.net in an effective manner and to comply with our various statutory obligations.

Your rights under the GDPR

You have various rights under the GDPR. In particular, you may object to the processing of your personal data. When you want to exercise one of these data subject rights – and you are eligible to – EVICR.net will respond according to the GDPR.

  1. The right of access: you have the right to know whether EVICR.net is processing data about you and, if so, you can request access to it.
  2. The right to rectification: if your personal data is inaccurate, EVICR.net will facilitate its correction once it becomes aware of the inaccuracy.
  3. The right to erasure or right to be forgotten: you are able to ask us to delete your personal data if you no longer want it to be processed and there is no legitimate reason for EVICR.net to keep it.
  4. The right to restriction of processing: you have the right to limit the processing of your personal data.
  5. The right to withdraw consent: you have the right to withdraw consent where we have relied upon your consent to process your personal data.
  6. The right to be informed:  you have the right to clear and understandable information about who is processing your data, what they are processing and why they are processing it.
  7. The right to data portability: you have the right to ask us to transfer your personal data to another service provider.
  8. The right to object: you can say if you don’t want processing of your data to be undertaken.
  9. The right not to be subject to a decision based solely on automated processing: This includes profiling, which produces legal effects or significantly affects you.

If you wish to exercise any of the above rights, please send a written request to:


Alternatively, you may call us on +351 239 480101/104 or post your request to:


Edifício Prof. Doutor José Cunha-Vaz
AIBILI, Azinhaga de Santa Comba, Celas
3000-548 Coimbra

Changes to our privacy policy

We reserve the right to make changes to our privacy policy at any time without prior consultation; these changes will be posted on this page together with the privacy policy revision date.

Contacting us

If you have any questions regarding this privacy policy, you may contact us at:


Edifício Prof. Doutor José Cunha-Vaz
AIBILI, Azinhaga de Santa Comba, Celas
3000-548 Coimbra

Website: www.evicr.net
Telephone: 351 239 480101/104

Date Last Revised: 03 September 2021